Notary Service


A Notary Public is a public servant with statewide jurisdiction – authorized to take acknowledgments, protest instruments permitted by law to be protested, administer oaths, take depositions, and certify copies of documents not recordable in the public records.

As an officer of the State of Texas, the primary duty of a Notary Public is to show a disinterested party (the Notary Public) has admonished the signer of an instrument as to the importance of such document, and the signer of such document has declared that his/her identity, his/her signature and his/her reasons for signing such instrument are genuine.  The signature and seal of a Notary Public do not prove these facts conclusively, but do provide prima facie proof of them, and allow persons in trade and commerce to rely upon the truth and veracity of the Notary Public as a third party who has no personal interest in the transaction.



A formal declaration before an authorized official (a Notary Public) by a person signing an instrument that such execution is his/her frees act and deed.  The term also refers to the notary’s certificate on the document indicating that it was so acknowledged.

Acknowledgment Sample (for a natural person acting in his/her own right):

State of Texas
County of  __________

This instrument was acknowledged before me on  __________,
by ____________________

(Notary Public’s Signature)
(Personalized Notary Seal)


The person making an affidavit.


A document that contains a statement promising the truthfulness of the document under penalties of perjury, made under oath or affirmation, signed for by the affiant in the presence of a Notary, and including a jurat signed and sealed by the Notary.


A solemn statement of truth made under penalties of perjury, equivalent by law to an oath,
but without religious significance or reference to a Supreme Being.

Note that an affidavit may appear in two forms:
An affirmed affidavit with Affirmation
A sworn affidavit with Oath


To bear witness to, sign a document as a witness, or to certify.


The clause written at the foot of an affidavit or document stating when, where and before whom such affidavit was sworn or affirmed.  The expiration date of the Notary Public’s commission is commonly included.

Jurat Sample:

State of Texas
County of __________

Sworn to and ascribed before me on the __________ day of
__________, (year).

(Notary Public’s Signature)
(Personalized Notary Seal)

Commission expires: __________ (expiration of the Notary Public’s commission)

Notarial Act: 

Any official act that a Notary Public of this State is authorized to perform.
Notaries Public have authority within any county in the State of Texas to:

  • Administer oaths and affirmations;
  • Take acknowledgements and proofs;
  • Take depositions and issue subpoenas when taking depositions;
  • Certify copies of certain documents;
  • Issue protests;
  • Be present for the opening of a safe deposit box


An external pledge or affirmation, made in verification of statements made or to be made, coupled with an appeal to a sacred or venerated object, in evidence of the seriousness and reverent state of mind of the party; an invocation to a supreme being to witness the words of the party and to visit them with punishment if they be false.

Oath Sample:

“Do you solemnly swear under penalties of perjury that the information contained in this document or statement is the truth, so help you God?”


A statement issued by a Notary Public that a certain bill or note was presented for payment or acceptance, and such payment or acceptance was refused.  The Notary Public attests that the refuser shall be held liable for any losses arising from the dishonor of the document.


The ascertaining of an allegation to be true; the acceptance of a Notary Public that the person appearing before him/her has been properly identified as being the person purported to be; to make sure of proper procedure and verify same; to give a verification over his/her official signature and seal where necessary to the transaction of the business.

Verification Sample:

State of Texas
County of __________
Before me, a Notary Public, on this day personally appeared
____________, known to me to be the person whose name
is subscribed to the foregoing document and, being by me
first duly sworn, declared the statements therein contained
are true and correct.

(Notary Public’s Signature)
(Personalized Notary Seal)

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